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We proposed building a centralized, scalable web application that digitizes the entire lifecycle of extracurricular activities, from discovery and enrollment to subsidy claims and payments. The platform was designed to provide a seamless experience for parents while enabling the municipality to manage programs efficiently from a single interface.
Our team recommended integrating the platform with existing government systems, including ID Porten for secure authentication and data retrieval. This ensured real-time access to user information, reduced manual data entry, and created a connected ecosystem for smoother operations and improved data accuracy.
We proposed a role-based, multi-user interface by segmenting the system into distinct user groups such as parents, children, administrators, and activity providers. Each user was given access based on their specific roles and permissions, ensuring a personalized experience, better control, and enhanced system security.
Various meetings were conducted with the client by a team of the Business Analyst and the Project Manager to understand the client’s requirements.
Based on the meetings and suggestions from client, a detailed scope of work, feature list and user personas were defined.
With the use of agile methodology, a dynamic web platform with multiple users was developed for the client without missing any milestones.
After the platform was built, we provided system integrations services to digitize the entire process and make it an ecosystem.
Regression testing and integration testing was used to test User Story implementation at each milestone, while the client also conducted UAT for the developed system.
From nothing to a star!
With ID Porten login, users can login into the system without any registering any personal details.
Once the user logs in, the system will fetch all the details from the ID porten and show them to user.
The system was bifurcated for 2 end-user’s parents and children and they had access to information accordingly.
Parents can enrol their children into their desired activities and can also claim subsidy from the system.
The system was bifurcated for 2 end-user’s parents and children and they had access to information accordingly.
The children can also access to information and were not given any action rights.
Administrators can manage the activities and sub-units of the activity provider from the system.
The parents can also make partial or full payment of their chosen activities from the system.
Parents can register for activities by either subsidy or registration invoice or can directly pay with card.
Administrators can manage the activity providers and activities offered from the system.
Parents can register with unpaid invoice, invoice with/without deductibles and paid invoice.
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